Project Manager

Toronto, ON
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Mosaic is a full service, 360-degree integrated marketing agency, with notable expertise in experiential, content, and retail. We’re on a mission to create memorable omni-channel experiences that deepen people’s relationships with brands, and drive results for our clients.

If you are passionate about XM / live events, possess excellent project management skills, and thrive in a dynamic and collaborative environment, we invite you to apply for the Project Manager position at Mosaic. Join us in bringing our clients' visions to life and delivering unparalleled experiences.

Position Overview: We are currently looking for a results-driven Project Management to join our innovative, growing company. The North American Project Management team is responsible for establishing the foundation for all integrated projects- responsible for managing the entire lifecycle of events, from initial consultation to post-event evaluation, all while fostering strong relationships and delivering exceptional service. They will work closely with the Associate Director, Project Management to support the profitability, scope management and on-time delivery of those projects.


  • Project Planning and Scope Management:

  • Clear understanding of project scope and client budget

  • Develop detailed project plans, timelines, resourcing /capacity, and budgets based on project requirements.

  • Work closely with internal teams to execute the client's vision while adhering to budget and timeline constraints.

  • Communication and Updates:

  • Provide regular updates on project progress, changes, and milestones.

  • Coordinates, leads, recaps all internal and/or external project status meetings (kick-off, status updates, financial reviews, post project review)

  • Effectively communicate project timelines, deliverables, and expectations to all stakeholders.

  • Problem Solving:

  • Anticipate and address potential challenges or changes to the project scope.

  • Work collaboratively with clients to find solutions that align with their goals and expectations.

  • Vendor Management:

  • Oracle Fusion System Ownership (Purchase Order Requisitioner)

  • Responsible for partnering with the Buyer to set-up vendor based on client and Mosaic requirements.

  • Facilitate vendor payment.

  • Document and track all vendor payments.

  • Liaison with Legal, Buyer, AP, CST to ensure vendor is paid and all other inquiries.

  • Compliance:

  • Salesforce Project Compliance

  • Concur travel and expense approvals.

  • Understand client MSA financial and legal compliance requirements

  • Internal Pcard Compliance (payments, coding, etc)

  • Profitability:

  • Support CST in project Budget Development in partnership with Production & Creative

  • Management of project spend to date using standard Mosaic templates (personnel and out of pocket expenditures)

  • Management of project expense forecast for all related spend

  • On0going project variance analysis recommendations and communications

  • Consulted for historical project data where appliable

  • Quality Assurance:

  • Ensure that all aspects of the event meet or exceed the client's standards and expectations.

  • Conduct thorough quality checks and inspections to guarantee a flawless planning and execution.

  • Post-Event Wrap:

  • Gather feedback for client’s post-event to assess satisfaction and identify areas for improvement.

  • Collaborate with internal teams to implement improvements based on client feedback.

  • General:

  • Internal department collaboration

  • Continuous Improvement – Project Operations ways of working

  • Supports Associate Director in creation and implementation of departmental tools/templates

  • Contributor to the agency's culture, vision, and direction

  • Miscellaneous Duties Assigned


  • Degree in Event Management, Marketing, Business, or a related field

  • Agency experience

  • 3-5 years of relevant work experience

  • PMP certification is not required for this role, possessing one would be viewed as a valuable asset

  • Proven experience as a Project Manager in live events.

  • Exceptional interpersonal and communication skills.

  • Strong organizational abilities with attention to detail.

  • Ability to manage multiple projects simultaneously.

  • Flexibility to work irregular hours, as required by live event schedules.


Acosta and Mosaic are the sales and marketing powerhouses behind the most recognized and proven brands with top retailers in the United States and Canada. We offer flexible services that maximize efficiency. Acosta has the talent and technology to build data-, reach- and relationship-driven strategies to execute those strategies, and the tools to monitor, track and optimize metrics-based results for customers and retailers.

Acosta and its subsidiaries, in good faith, believes that this posted range of compensation is the accurate range for this role at the time of this posting. Acosta may ultimately pay more or less than the posted range depending on candidate qualifications and locations. This range may be modified in the future.

Acosta and its subsidiaries is an Equal Opportunity Employer

We are committed to providing accommodations for persons with disabilities. If you require accommodation, we will work with you to meet your needs, to the extent required by law.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Mosaic reserves the right to modify all or part of any job descriptions at its discretion in order to meet and or exceed the needs of the business.

By submitting your application you agree with and accept the Acosta Privacy Statement and Terms of Conditions.

Acosta, and its subsidiaries, is an Equal Opportunity Employer

Job Category: Marketing

Position Type: Full time

Business Unit: Marketing

Salary Range: $61,500.00 - $76,900.00

Company: Mosaic Sales Solutions Canada Operating Co

Req ID: 1633

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